Operations Lead

Summary and Background Information

GovHack is the largest open-data Hackathon in the Southern Hemisphere and run almost entirely by volunteers across Australia and New Zealand. It has been operating for ten years and brings together people from all walks of life, to deliver solutions to community issues by hacking, mashing and remodelling Government Open Data.

The Operations Lead is a key role responsible for organising and managing various facets of our annual operations. The individual will ensure smooth running of meetings, events, and website maintenance. A vital part of the role is to liaise with sponsors and volunteers, tally and manage competition results, and take care of the appreciation process for participants. The individual will also oversee budgeting for various regions.


Essential Duties and Responsibilities for team roles available

As the team leader you will be responsible for managing a small team (approx. 2-8 people) to assist you in carrying out the following tasks, in conjunction with the Operations Lead:

  • Event Planning and Coordination:
    – Plan and execute all operational aspects of the hackathon, including logistics, venue coordination and scheduling.
    – Collaborate with cross-functional teams to ensure smooth communication and coordination before, during, and after the event.
  • Volunteer Management:
    – Recruit, train, and manage volunteers to support various aspects of the hackathon.
    – Coordinate volunteer schedules and responsibilities to optimise event efficiency
  • Sponsorship and Partner Engagement:
    – Collaborate with the fundraising team to identify and engage potential sponsors and partners.
    – Manage relationships with sponsors and partners to ensure their expectations are met and deliverables are fulfilled.
  • Budget Oversight:
    – Work closely with the finance team to develop and manage the event budget.
    – Monitor expenses and ensure cost-effective solutions without compromising the quality of the event.
  • Communication and Marketing:
    – Contribute to the development of marketing materials and promotional campaigns.
    – Coordinate with the communications team to ensure consistent messaging across various channels.
  • On-site Coordination:
    – Oversee on-site logistics during the hackathon, addressing any issues or challenges that may arise.
    – Ensure a positive experience for participants, volunteers, and sponsors throughout the event.
  • Post Competition and Awards process
    – Managing data mentors, judges, scoring and vetting, prize allocations etc.
    – Assist in organising the International Awards competition in November.

Requirements

  • Bachelor’s degree in business administration, event management, or a related field.
  • Proven experience in event planning and coordination, preferably for technology-related or non profit events.
  • Strong organizational and multitasking skills with meticulous attention to detail.
  • Excellent communication and interpersonal abilities.
  • Ability to work collaboratively in a fast-paced and dynamic environment.
  • You will be required to attend our weekly video conferences (Thursday 5.30PM AEST).
  • Minimum 10 hrs per week, but generally 20 hrs per week in the off season. Will increase during the competition and awards periods.

Volunteer Benefits

  • Opportunity to network and collaborate with motivated and inspiring people
  • Develop and strengthen your strategic and leadership capabilities
  • Pick up new tech skills
  • Broaden your knowledge of how Government departments operate
  • Deepen your connection with the innovation and Hackathon community in Australia
  • Acknowledgement that you helped deliver the largest hackathon in the Southern Hemisphere
  • Opportunity to gain a reference from skilled professionals in your field